# Audit evidence with sources — QM & compliance | Explicio
https://www.explicio.com/en/areas/compliance-qm/
Last updated: 2026-11-02

> Explicio closes the gap between the QM manual and everyday practice: experience is captured, linked to requirements and records and stored with its provenance. If two sources contradict each other, Explicio names both instead of guessing one.

# Knowledge management for QM and compliance

## In an audit, no assumption counts – only the answer with a verifiable source.

Between the official QM manual and everyday practice there is often a dangerous gap. Explicio connects requirements, approvals, inspection reports and measurement series into a chain of evidence with sources.
Explicio closes the gap between the QM manual and everyday practice: experience is captured, linked to requirements and records and stored with its provenance. If two sources contradict each other, Explicio names both instead of guessing one.
[Request trial access](https://explicio.cloud/registrieren?weg=test) [Request a quote](https://explicio.cloud/registrieren?weg=angebot)

WHAT EXPLICIO DOES HERE

## Knowledge from everyday work — with source and time.

- ✓ Answers only with a source: Every answer names the exact page, voice message or measured value – if knowledge is missing, the assistant says so honestly.
- ✓ Automatic contradiction detection: If two documents contradict each other, Explicio shows both sources instead of guessing.
- ✓ Reproducible AI decisions: Architecture designed for audits under ISO/IEC 27001 and ISO/IEC 42001; notice under Art. 50 of the AI Act on every channel.

CASE STUDIES · ALL INDUSTRIES

## The same situation in different companies.

[Conflicting regulations: Who knows the current version?Centralise regulations from medical device law, data protection, and quality management systems. Reduce manual effort and demonstrate compliance.Open case →](https://www.explicio.com/en/cases/health-and-social-care-compliance-qm/) [Is knowledge of the special parameters for the old machine leaving with retirement?Secure implicit machine knowledge before it leaves with retirement. QM documentation is captured via voice messages and photos within the workflow.Open case →](https://www.explicio.com/en/cases/manufacturing-compliance-qm/) [Losing track of current standards and liability risks in dynamic projects?Manage complex technical standards and safety regulations consistently. Provide transparent source verification and minimise liability risks.Open case →](https://www.explicio.com/en/cases/professional-and-technical-services-compliance-qm/) [When site management is absent, knowledge of verbal agreements and client decisions is lostSite Management Representation: Who knows what was agreed verbally? We document client decisions and subcontractor commitments comprehensively for quality management.Open case →](https://www.explicio.com/en/cases/construction-compliance-qm/)
[All case studies →](https://www.explicio.com/en/solutions/#fallbeispiele?saeule=compliance-qm)

WHAT THIS IS ABOUT

## What the manual says — and what it doesn't.

In the manual
- • QM manual and procedures
- • Inspection records and approvals
- • Standards and customer requirements
- • Action list from the last audit

In no manual
- • why the inspection runs differently for batch B
- • which deviation was agreed with the customer
- • how the form is really filled in day to day
- • which requirement is the newer one when two contradict

WHAT EXPLICIO DOES NOT DO HERE

## Limits that apply — even when nobody asks.

- ✕ Explicio grants no approval and signs no record.
- ✕ Explicio does not decide which requirement applies — it names both sources.
- ✕ Explicio replaces neither an audit nor legal advice.
[What Explicio does not evaluate — for works councils and data protection →](https://www.explicio.com/en/works-council/)

TECHNICAL DIAGNOSIS · DEMO WITHOUT A CALL

## Contribute knowledge first. Then decide.

After a short conversation we set up your trial space. Then contribute a voice message or a file from your business — and see where the first knowledge island lies. The 30 days only start after that.
From €99 a month base fee, plus the knowledge brought in — no seats.After the 30 days, everything brought in stays retrievable; new knowledge comes with a plan.
[Request a quote](https://explicio.cloud/registrieren?weg=angebot) [What would it cost us?](https://www.explicio.com/en/pricing/#rechner)

- **Duration**: 30 days from the first knowledge

- **Cost**: €0

- **Licence**: none — you pay for knowledge, not for seats

- **Data location**: EU cloud on hardware operated by Explicio in Germany; Explicio Box in your own building on request