# Transformation without losing knowledge | Explicio
https://www.explicio.com/en/areas/transformation/
Last updated: 2026-11-02

> Before an ERP change, a merger or an AI rollout, Explicio secures the knowledge about the old processes: existing stock is read in by bulk import, gaps are asked of the people. That way the new system starts with what the company really knows.

# Securing knowledge during transformation

## Anyone who transforms processes without securing the old knowledge is building on quicksand.

Whether a new ERP system, a site merger or an AI rollout: up to 90 % of business-critical knowledge lies unstructured in silos and heads. Explicio creates the clean foundation before and during the transformation.
Before an ERP change, a merger or an AI rollout, Explicio secures the knowledge about the old processes: existing stock is read in by bulk import, gaps are asked of the people. That way the new system starts with what the company really knows.
[Request trial access](https://explicio.cloud/registrieren?weg=test) [Request a quote](https://explicio.cloud/registrieren?weg=angebot)

WHAT EXPLICIO DOES HERE

## Knowledge from everyday work — with source and time.

- ✓ Bulk import with a preliminary dry run: Bring together entire folder structures, mailboxes and legacy systems in a controlled way.
- ✓ Open foundation for all follow-on systems: Whichever AI agents or specialised third-party tools you deploy later – they dock directly via MCP/API.
- ✓ Preserve old knowledge, distribute new: New process rules are instantly available in all team channels (around 20), while outdated versions expire automatically.

CASE STUDIES · ALL INDUSTRIES

## The same situation in different companies.

[What happens when the setup technician retires and the special parameters are forgotten?Implicit knowledge regarding the special parameters of older machines is lost when employees retire. We show you how to capture this knowledge without forcing manual typing and make it available for successors.Open case →](https://www.explicio.com/en/cases/manufacturing-transformation/) [Who stands in for site management when the knowledge is only in someone's head?Secure the tacit knowledge of site management. Deputies rely on oral agreements, subcontractor commitments, and client decisions. Without the need for additional documentation.Open case →](https://www.explicio.com/en/cases/construction-transformation/)
[All case studies →](https://www.explicio.com/en/solutions/#fallbeispiele?saeule=transformation)

WHAT THIS IS ABOUT

## What the manual says — and what it doesn't.

In the manual
- • Process map and specification
- • Legacy data in the ERP
- • Migration plan
- • Interface description

In no manual
- • why the special case was solved that way in the old system
- • which list is kept next to the ERP
- • which approval really happens by word of mouth
- • what went wrong in the last switch

WHAT EXPLICIO DOES NOT DO HERE

## Limits that apply — even when nobody asks.

- ✕ Explicio does not migrate data into the new system — it only reads.
- ✕ Explicio does not decide on processes or jobs.
- ✕ Explicio does not assess who adapts how quickly.
[What Explicio does not evaluate — for works councils and data protection →](https://www.explicio.com/en/works-council/)

TECHNICAL DIAGNOSIS · DEMO WITHOUT A CALL

## Contribute knowledge first. Then decide.

After a short conversation we set up your trial space. Then contribute a voice message or a file from your business — and see where the first knowledge island lies. The 30 days only start after that.
From €99 a month base fee, plus the knowledge brought in — no seats.After the 30 days, everything brought in stays retrievable; new knowledge comes with a plan.
[Request a quote](https://explicio.cloud/registrieren?weg=angebot) [What would it cost us?](https://www.explicio.com/en/pricing/#rechner)

- **Duration**: 30 days from the first knowledge

- **Cost**: €0

- **Licence**: none — you pay for knowledge, not for seats

- **Data location**: EU cloud on hardware operated by Explicio in Germany; Explicio Box in your own building on request