# Explicio® | The digital memory for your company
https://www.explicio.com/en/
Last updated: 2026-11-09

> Explicio is knowledge management software for companies whose critical knowledge lives in people's heads: it collects knowledge where it arises — in voice messages, photos, videos and chats —, asks back when something is missing, and connects it into a searchable knowledge graph. Answers name their source; it runs in the EU cloud on hardware operated by Explicio in Germany or on the Explicio Box on your premises.

EXPLICIO® · THE FIRST LAYER FOR YOUR COMPANY KNOWLEDGE

# How much of your company goes home every evening?

And what happens if your most important key people resign or retire tomorrow? We secure the unwritten experiential knowledge in your team's heads – fully automatically in everyday work, without anyone having to write documentation.
↓ See in 3 minutes why folders, wikis and standard AI tools do not solve this problem

THE PROBLEM & OUR ANSWER

## A 20-page PDF is no substitute for 20 years of gut instinct.

Where does knowledge loss hit you hardest? Choose your area in the next step ↓

STEP 1 · CHOOSE YOUR PERSPECTIVE

## Which area are you looking for a solution for?

Click on your area. Your 60-second practical video and the 3-question risk check open immediately below.

↑ Change area#1 · PRODUCTION & MAINTENANCE

## The machine is down. The only person who knows it is on holiday.

Every hour of downtime costs five figures. The decisive trick is in no manual – it is in the head of a technician who will soon retire. Explicio brings this knowledge into your knowledge graph as the first layer.

Self-check · 30 seconds How much knowledge is sitting unsecured in people's heads at your company? Are there machines that only a single technician truly masters?

Will an experienced maintenance engineer retire within the next 36 months?

Are fault causes and measured values often kept apart or documented only in people's heads?

Critical knowledge island detected: a single machine outage can cost more than Explicio does in a whole year.
Solve this problem now, free for 30 days ↓
Based on your answers, no critical knowledge island – well set up. The demo shows how Explicio keeps it that way when someone leaves or changes roles.
[View demo now](https://explicio.cloud/registrieren?weg=demo)

- ✓ Maintenance knowledge by voice & photo: Captured directly at the machine via WhatsApp, Teams or smart glasses.
- ✓ Connectors for reports & measurement series: Automatically links voice notes with maintenance reports, circuit diagrams and sensor measurements.
- ✓ Traceable machine history: Every answer names its exact source (timestamp, photo, measured value) – in 37 languages.

↑ Change area#2 · HR & TEAM LEADERSHIP

## New employees ask the same questions five times a day – because the real knowledge is in no folder.

It often takes months until new hires work independently – and your best specialists lose valuable hours every day to the same follow-up questions. Explicio turns everyday experience into an interactive navigation system.

Self-check · 30 seconds How much time does induction cost you today? Does it take longer than 3 months before new employees are productive without constant follow-up questions?

Are your existing manuals or wikis out of date in many places?

Do people with different native languages work in your teams?

High time loss in the team detected: with Explicio, routine questions get answered without interrupting your key performers.
Try onboarding free for 30 days now ↓
Based on your answers, no critical knowledge island – well set up. The demo shows how Explicio keeps it that way when someone leaves or changes roles.
[View demo now](https://explicio.cloud/registrieren?weg=demo)

- ✓ Induction by video & voice: Experts record tricky procedures once while doing them, by screen recording or smartphone.
- ✓ Questions in 37 languages: A new colleague asks in Polish or English – and receives the answer from the German expert knowledge.
- ✓ The assistant checks whether content is current: If a procedure becomes outdated, Explicio automatically asks the person responsible (Is this still valid?).

↑ Change area#3 · CTO & PROJECT MANAGEMENT

## The project is finished – but why it was built that way, only a single head knows.

Orphaned systems, undocumented bespoke customer solutions and scattered credentials slow down your engineering. Explicio sits beneath your entire project and IT landscape as a cognitive first layer.

Self-check · 30 seconds How vulnerable is your IT & project documentation? Are there customer projects or systems whose history and special logic only one person knows?

Do your engineers spend hours every week gathering information from Confluence, emails and tickets?

Do you want to use your own AI agents, but still lack a reliable, verified data basis today?

Project risk detected: secure your engineering knowledge as a verified first layer for people and AI agents.
Try it in your project free for 30 days now ↓
Based on your answers, no critical knowledge island – well set up. The demo shows how Explicio keeps it that way when someone leaves or changes roles.
[View demo now](https://explicio.cloud/registrieren?weg=demo)

- ✓ Architecture & project knowledge without documentation frustration: Decisions from meetings, tickets and chats end up structured in the knowledge graph.
- ✓ Password vault without plain text in the model: Credentials are automatically masked before the AI model and released only under the four-eyes principle.
- ✓ Native MCP protocol & agent API: Your own AI agents and coding assistants access the verified knowledge directly.

↑ Change area#4 · MANAGING DIRECTORS & OWNERS

## What is your company worth if you are no longer in the office tomorrow?

In a business succession or a sale (M&A), nothing pushes the purchase price down harder than the risk that the decisive knowledge about customers, calculations and processes leaves with the owner.

Self-check · 30 seconds How independent is your company's value from individual people? Do key customers, special terms or critical processes depend heavily on you or a few managers?

Is a succession, handover or investment due within the next 5 years?

Would an external auditor today need more than a week to understand your core processes as they are actually practised?

Valuation risk detected: make your life's work ready for handover and protect the value of your company.
Try it free for 30 days now ↓
Based on your answers, no critical knowledge island – well set up. The demo shows how Explicio keeps it that way when someone leaves or changes roles.
[View demo now](https://explicio.cloud/registrieren?weg=demo)

- ✓ System before person (asset protection): Turns unwritten founder and expert knowledge into a company asset that can be put on the balance sheet.
- ✓ Due-diligence-ready at the push of a button: Processes, supplier rules, contracts and operating figures are logically linked and verifiable.
- ✓ Full data sovereignty in your own operation: No leakage of sensitive trade secrets into American clouds.

↑ Change area#5 · QM & COMPLIANCE

## In an audit, no assumption counts – only the answer with a verifiable source.

Between the official QM manual and everyday practice there is often a dangerous gap. Explicio connects requirements, approvals, inspection reports and measurement series into a chain of evidence with sources.

Self-check · 30 seconds How audit-proof is your process knowledge as actually practised? Does gathering evidence, approvals and inspection records take several days before an audit?

Are there deviations between your official manuals and what is actually practised in operations?

Have you so far shied away from using AI in QM because standard chatbots invent sources or mix up contradictory documents?

Compliance potential detected: experience an AI knowledge platform that uncovers contradictions instead of blending them.
Try it with your QM documents free for 30 days now ↓
Based on your answers, no critical knowledge island – well set up. The demo shows how Explicio keeps it that way when someone leaves or changes roles.
[View demo now](https://explicio.cloud/registrieren?weg=demo)

- ✓ Answers only with a source: Every answer names the exact page, voice message or measured value – if knowledge is missing, the assistant says so honestly.
- ✓ Automatic contradiction detection: If two documents contradict each other, Explicio shows both sources instead of guessing.
- ✓ Reproducible AI decisions: Architecture designed for audits under ISO/IEC 27001 and ISO/IEC 42001; notice under Art. 50 of the AI Act on every channel.

↑ Change area#6 · TRANSFORMATION & COO

## Anyone who transforms processes without securing the old knowledge is building on quicksand.

Whether a new ERP system, a site merger or an AI rollout: up to 90 % of business-critical knowledge lies unstructured in silos and heads. Explicio creates the clean foundation before and during the transformation.

Self-check · 30 seconds Is your transformation built on a solid data foundation? Are you planning a system change (e.g. ERP/MES), a restructuring or the introduction of AI agents?

Is your current process knowledge scattered across network drives, email mailboxes, Excel lists and heads?

Are you looking for a vendor-independent data basis (first layer) that does not tie you to a single US hyperscaler?

Transformation lever detected: with Explicio, first lay the structured foundation on which every new system works immediately.
Try it free for 30 days now ↓
Based on your answers, no critical knowledge island – well set up. The demo shows how Explicio keeps it that way when someone leaves or changes roles.
[View demo now](https://explicio.cloud/registrieren?weg=demo)

- ✓ Bulk import with a preliminary dry run: Bring together entire folder structures, mailboxes and legacy systems in a controlled way.
- ✓ Open foundation for all follow-on systems: Whichever AI agents or specialised third-party tools you deploy later – they dock directly via MCP/API.
- ✓ Preserve old knowledge, distribute new: New process rules are instantly available in all team channels (around 20), while outdated versions expire automatically.

THE FIRST LAYER · CAPTURE · CONNECT · GRAPH

## Unwritten tacit knowledge and isolated data become a living knowledge graph.

Not a dead database that someone has to maintain by hand: Explicio captures knowledge where it arises, links it through connectors to your system and measurement data, and makes it verifiable for people and AI agents alike.

Interactive knowledge graph — loads when it comes into view.

[See all functions of the Explicio platform in detail →](https://www.explicio.com/en/product/)

DATA SOVEREIGNTY · ZERO DATA LEAK*

## Your knowledge stays with you. Consistently local processing behind your firewall (Explicio Box) or on hardware operated by Explicio in Germany.

Explicio Box in your own premises Language model, image understanding, search and knowledge graph run entirely locally on our hardware in your network – and we keep the device running for you (Managed Appliance).
Sovereign EU cloud on hardware operated by Explicio in Germany For an instant start in 5 minutes: hosted in Frankfurt am Main, on hardware operated by Explicio in Germany – no US CLOUD Act, and you can move to your own Box at the push of a button at any time.
Roles, permissions & four-eyes vault Who sees what is fixed in the database. Passwords are masked, and every remote maintenance access requires your active two-factor approval.

* ZERO DATA LEAK – what we mean by it: With European processing (the default) and on the Explicio Box, your knowledge base is not passed on to AI model providers. The models run on hardware operated by Explicio in Germany or on the Box in your own network; there is no fallback to a third-party AI service. Your data does not train any model used by other customers. For general platform operations (hosting in Germany/EU, encrypted backups, email, and channels connected or additional features enabled by the customer), our [privacy policy](https://www.explicio.com/en/datenschutz/) and the [list of subprocessors](https://www.explicio.com/en/unterauftragsverarbeiter/) apply.

[Technical details on the Explicio Box →](https://www.explicio.com/en/explicio-box/)

EXPLICIO GRID · TARGET PICTURE: DECENTRALISED COMPUTING FROM EUROPE

## Your knowledge vault by day. 25 % off your Box rate by night.

At night and at weekends, server hardware sits idle in most businesses. If you agree, Explicio Grid pools this free idle capacity for encrypted European research and development jobs – completely isolated from your data.

Grid map — loads when it comes into view.

Target picture: one cell per legal region. Jobs from the EU are computed in the EU cell.
1. Exclusive to your team by day Your own tasks have technically enforced priority at all times. As soon as your business needs to compute, the Grid pauses immediately.
2. Physically & cryptographically isolated Grid jobs run in a sealed-off sandbox with no access whatsoever to your knowledge base.
3. Save 25 % on your monthly rate straight away If you release your Explicio Box to the Grid while idle, your monthly rate on the 48-month plan drops by 25 % immediately (e.g. from €1,220 to €915 / month) – and you can switch it off at any time.

[Learn more about Explicio Grid & batch computing power →](https://www.explicio.com/en/explicio-grid/)

CONNECTORS & EVIDENCE · OPEN INWARDS, SECURED OUTWARDS

## Our connectors and partners – Explicio connects deeply to your infrastructure

As the first layer, Explicio ingests existing documents, maintenance reports and measurement series, provides verified knowledge to higher-level systems, and backs every security commitment with a verifiable document rather than mere marketing badges.

STANDARD CONNECTORS Microsoft 365 SharePoint, OneDrive, Exchange Online Own file storage Google Drive, Nextcloud and WebDAV, NAS share, SFTP Knowledge & tickets Confluence, Jira, Zendesk Around 20 messengers & email MS Teams, WhatsApp, Signal, Telegram, Matrix, IMAP mailboxes

OPERATOR, HARDWARE PARTNER & OPEN INTERFACE UPWARDS NVIDIA DGX Spark Local AI hardware for Box and Grid MCP server & agent API Open interface for your own AI agents, ERP & third-party tools

ESTABLISHED ISO/IEC 27001 Technical and organisational documentation aligned with ISO 27001: 93 controls, risk register and incident process. [Evidence in the Trust Center →](https://www.explicio.com/en/trust/)
ESTABLISHED ISO/IEC 42001 AI management system with 38 controls, a documented AI system register and reproducible model release gates. [Evidence in the Trust Center →](https://www.explicio.com/en/trust/)
IMPLEMENTED EU AI Act (AI Regulation) Notice under Art. 50 on every channel, model and prompt register, transparency sheet and the exclusion of scoring of individuals. [Evidence in the Trust Center →](https://www.explicio.com/en/trust/)
IMPLEMENTED GDPR EU data location (Frankfurt) or local Box, data processing agreement (DPA), record of processing activities and deletion at the push of a button. [Evidence in the Trust Center →](https://www.explicio.com/en/trust/)
PREPARED Cyber Resilience Act (CRA) Public vulnerability reporting point (security.txt), cryptographically signed releases and a software bill of materials (SBOM) for every version. [Evidence in the Trust Center →](https://www.explicio.com/en/trust/)
OWN RESEARCH & LOCATION Developed & researched in Germany Development, our own AI decision models (pair4), published whitepapers and hardware operation by TACP Operations in Detmold. [Whitepaper & Trust Center →](https://www.explicio.com/en/trust/)

## New at Explicio

- [NEWS · 8 NOVEMBER 2026 ### Shared mailboxes become solution knowledge Service, support and other shared mailboxes can be brought into Explicio. Answers drawn from them name their source with a source reference.Read more →](https://www.explicio.com/en/news/shared-mailboxes-become-solution-knowledge/)
- [NEWS · 7 NOVEMBER 2026 ### Four new guides on knowledge at work New on www.explicio.com: guides to AI literacy under Article 4 of the EU AI Act, tacit knowledge, shift handovers and knowledge management.Read more →](https://www.explicio.com/en/news/four-new-guides/)
- [RESEARCH · 7 NOVEMBER 2026 ### Two white papers: determinism and decision models How do AI decisions stay reproducible, and what can small in-house decision models do? Two white papers from Explicio in German and English.Read more →](https://www.explicio.com/en/news/white-papers-determinism-decision-models/)
[All news →](https://www.explicio.com/en/news/)

TECHNICAL DIAGNOSIS · DEMO WITHOUT A CALL · €0 RISK

## Try the solution to your knowledge problem free for 30 days.

After a short conversation we set up your trial space. Then contribute your first piece of knowledge – by voice message, photo or file. Your first graph node appears immediately, you see where your knowledge islands lie, and only then do the 30 days begin.
[Try free for 30 days – request access](https://explicio.cloud/registrieren?weg=test) [Calculate quote & pricing](https://www.explicio.com/en/pricing/#rechner)

- **Term**: 30 days from the first piece of knowledge – ends automatically

- **Cost**: €0 during the trial

- **Licence**: No per-seat licence – you pay for the knowledge, not the chair

- **Effort**: One voice message, one photo or one file is enough

- **Data location**: EU cloud on hardware operated by Explicio in Germany or Explicio Box in your own premises