# Pricing & calculator | Explicio from €99 (no seat licence) https://www.explicio.com/en/pricing/ Last updated: 2026-11-09 > Explicio charges for the knowledge you bring in, not for seats: a cloud subscription with an included allowance, a pay-as-you-go tariff without a base fee, and the Box Service with a monthly service fee. Every amount on this page is fetched live from the price list in our ERP; none is hard-coded in the page. PRICING · ALL PRICES NET · NO SEAT LICENCES · AS OF 09/11/2026 # You are billed for the knowledge, not the employee. Traditional software penalises you per head: the more colleagues read along, the more it costs. With Explicio, you pay not a single cent for read access, team members or seats. Only the knowledge that is actively structured and processed is charged – reading and navigating the graph is free for your entire workforce. Explicio charges for the knowledge you bring in, not for seats: a cloud subscription with an included allowance, a pay-as-you-go tariff without a base fee, and the Box Service with a monthly service fee. Every amount on this page is fetched live from the price list in our ERP; none is hard-coded in the page. Pay-as-you-go & starters↓For occasional use and project hand-overs — no base feeExplicio Cloud subscription↓For teams that secure knowledge continuouslyExplicio Box↓Locally on your premises — no knowledge leaves the building without your instruction START FOR FREE ENTRY LEVEL ### Trial (30 days) 30 days at no cost. The period only starts once your first knowledge is in the system and processed – until then, no clock is running. €0 30 days from the first knowledge - Generous limits per operation: 20 pages per document · 15 min. per recording · 25 MB per file · 100 files per bulk import (unlimited number of operations) - Unlimited read and search access for the entire team - Full data export can be requested at any time (JSON and original media, four-eyes approval) - 1 assistant with all messenger channels (around 20) & 37 languages - No automatic renewal – after 30 days, you decide actively [Try free for 30 days – request access](https://explicio.cloud/registrieren?weg=test) RECOMMENDED FOR GROWING TEAMS CLOUD · THE STANDARD ### Explicio Subscription A predictable base fee plus fair billing based on actual knowledge consumption. €99 per month · alternatively: €0 base fee on the pure pay-as-you-go plan - Operated in the data centre in Frankfurt am Main – language understanding and answers on hardware operated by Explicio in Germany - All channels (around 20) included in the plan; we set up connectors for you - Unlimited users, role and permission management, four-eyes approval & password vault - MCP and agent API included: Higher-level systems and AI agents query at no extra charge and without a seat licence - Usage prices 20 % lower than on the pay-as-you-go plan without a base fee [Try free for 30 days – request access](https://explicio.cloud/registrieren?weg=test) IN YOUR OWN HOUSE EXPLICIO BOX · BOX SERVICE ### Explicio Box Dedicated AI hardware on site in your server room, fully operated by us. Your knowledge base stays on your premises. from €915 per month on the 48-month plan with 25 % Grid discount · without Grid €1,220/month · plus one-off setup - All 4 AI models, pair4, search and knowledge graph run entirely locally on the Box – no fallback to a cloud - No third-party token costs: All local knowledge processing and answers are included in the flat fee - 25 % discount with Grid participation: Voluntary sharing of idle capacity (nights/weekends), can be switched off at any time - Signed updates in a parallel slot with auto-rollback & hardware replacement on failure included - Seamless move from the EU cloud to the Box (and back) possible at any time [Request a quote](https://www.explicio.com/en/contact/?anliegen=box) All prices net, plus VAT. PRICE SIMULATOR · NON-BINDING ## What would Explicio cost you? WORKED EXAMPLE · SUBSCRIPTION · PRICE LIST OF 09/11/2026 200 contributions · 50 pages · 120 minutes · 150 images · 400 questions Platform base fee€99.00 Knowledge contributions (text and documents)€51.10 Recordings (voice, video)€72.00 Image processing€37.50 Assistant answers€24.00 Subscription€283.60 per month, net, excluding bulk import and priority The simulator loads when it comes into view — without JavaScript, calculate with the matrix rates: knowledge nodes × price per 1,000, minutes × price per minute, images × price per image. TRANSPARENCY MATRIX · WHAT A CONTRIBUTION COSTS ## Simple, modular and fairly priced. You only pay for what flows in, and for the answers the assistant produces. Retrieving, reading and navigating the graph is free, permanently. The unit for text is the knowledge node — counted like model tokens, billed per 1,000. INGEST CHANNELBILLING UNITPRICE / UNIT Knowledge contributions (text) Chat, notes, manuals, FAQs — first lane, processed immediately per 1,000 knowledge nodes€1.00 Bulk import text · tier 1 up to 10,000 units per month, second lane per 1,000 knowledge nodes€0.10 Bulk import text · tier 2 up to 100,000 units per month, second lane per 1,000 knowledge nodes€0.07 Bulk import text · tier 3 from 100,000 units per month, second lane per 1,000 knowledge nodes€0.05 Voice messages, dictation, videos Transcription and graph generation, first lane per started minute€0.60 Recordings in bulk import second lane, waits visibly in the queue per started minute€0.06 Images and document photos Wiring diagrams, type plates, notes — text recognition and image understanding per image€0.25 Images in bulk import second lane, waits visibly in the queue per image€0.025 Knowledge output (answers) Answers by the assistant and the agent interface per 1,000 knowledge nodes€2.00 Agent interface (MCP / API) Machines contribute and ask like people — the same units, no seat same unitsno surcharge Subscription: base fee €99 per month; administration pays for its answers, workers for their contributions. All prices net. EXPLICIO BOX · ON YOUR PREMISES · EXPLICIO GRID ## When no knowledge may leave the factory gate. The Explicio Box is the device behind the Box Service for companies whose knowledge must not leave the building — trade secrets, regulatory constraints, sites without a reliable line. It sits in your network, we operate it: language model, image understanding, search and knowledge graph run entirely locally, with no cloud fallback and no third-party token costs. Updates arrive signed with automatic rollback, backups go to your NAS with your own key, and remote maintenance opens only when the person responsible on your side approves it. THE DISCOUNT MODEL · EXPLICIO GRID ### Grid participation: 25 % off the 48-month rate. During the day the compute belongs to your team. At night and on weekends the hardware sits idle in most companies. If you agree that your Box processes encrypted compute packages of other tenants for the Explicio Grid during these idle times, you receive the discount on the monthly rate of the 48-month plan. Your own tasks keep technically enforced priority; participation is voluntary and can be switched off at any time — the discount then ends from the following month. DAYTIME Exclusively your team IDLE Encrypted compute packages, your own operation has priority THE TWO SERVICE TIERS AT A GLANCE HARDWARE CLASSSUITED FORSETUP (ONE-OFF)MONTHLY FLEXIBLE48-MONTH PLAN (LIST)WITH GRID PARTICIPATION (−25 %)OVER 48 MONTHS Tier 1 Box ASUS Ascent GX10 · NVIDIA GB10 · 119 GB unified memory Guideline around 100 concurrently working users per Box (experience value, verified in the measurement phase); 35B-class language model, image understanding and graph locally€9,999€1,600 / month€1,220 / month€915 / monthYou save €14,640 Tier 2 Box AMD EPYC · NVIDIA H200 · 141 GB HBM Larger model classes, several tenants on one system, heavy media load€44,900€4,500 / month€2,940 / month€2,205 / monthYou save €35,280 - **Move cloud → Box**: €2,500 one-off - **Move Box → cloud**: €5,000 one-off Monthly rates net. Running contracts keep their conditions. Move from the cloud and back at any time; replacement in case of a defect is included in the service fee. Before the 48 months end, we offer you a new Box in good time; the switch is plug and play. CONNECTORS · FROM THE SYSTEMS YOU ALREADY USE ## Knowledge from the systems you already use. We set up connectors for you — at a fixed price in the quote, as soon as you need one. They only read, with a fixed scope, and every answer names its source. [WE SET IT UP FOR YOUTeam repositories and drives→Microsoft 365 (SharePoint, OneDrive), Google Drive, Confluence, Nextcloud and WebDAV, SFTP, NAS shares](https://www.explicio.com/en/connectors/#dokumente-ablagen) [WE SET IT UP FOR YOUShared mailboxes→Exchange Online (Microsoft 365) and IMAP — shared mailboxes only, never personal ones](https://www.explicio.com/en/connectors/#support-loesungen) [WE SET IT UP FOR YOUTicket and solution knowledge→Jira (Cloud and Data Center) and Zendesk — reporters anonymised](https://www.explicio.com/en/connectors/#support-loesungen) [WE SET IT UP FOR YOUMeasurement data & load profiles→Measurement series from meters, inverters and machines from CSV and XLSX or SubWatt Analytics](https://www.explicio.com/en/connectors/#energie-anlagen) [WE SET IT UP FOR YOUMaintenance and servicing→Field videos, photos, voice messages and logs, the machine list from CSV or Excel](https://www.explicio.com/en/connectors/#maschinen-instandhaltung) [WE SET IT UP FOR YOUMaintenance reports & custom customer connectors→ERP, MES, PLC via Explicio Campus](https://www.explicio.com/en/explicio-campus/) Setup and ongoing price are given as a fixed price in the quote. All systems from the catalogue are on the connectors page. FREQUENT QUESTIONS ## Before you calculate … What is a knowledge node? + − The billing unit for text. We count the amount of text that is processed or produced as an answer — technically like model tokens, billed per 1,000. A short chat message is around 70, a document page around 740 knowledge nodes. Recordings count per started minute, images per item. Do I pay for users or readers? + − No. Explicio has no seat or read licences. Whether 5 or 500 employees search and read your knowledge makes no difference to the price. You pay for bringing in knowledge and for the answers the assistant produces. What happens after the 30 trial days? + − Nothing automatic. There is no renewal into a paid plan. When the trial ends, the platform pauses until your administration books a plan — your knowledge is kept, and you can have it exported in full at any time. How do cloud and Box differ? + − Functionally both offer the same scope. The cloud runs in a data centre in Frankfurt am Main, with language understanding and answers on hardware operated by Explicio in Germany. The Box is our device on your premises: everything runs locally, with no fallback to a cloud. With the Box you pay only the service fee and the one-off setup — no base fee, no usage charges. Its performance limit is the Box itself; for more capacity, another Box is added. What happens after the 48 months? + − Well before the end of the term we come to you with an offer for a new Box. The switch is plug and play: the new Box arrives preconfigured, takes over your settings and restores your knowledge from your own backup. If you do not want a new Box, you move to the EU cloud or have the data deleted. [Box page](https://www.explicio.com/en/explicio-box/) How do I cancel? + − Cloud plans are billed monthly; term and notice period are stated in your contract. The Box follows the Box Service terms (48-month plan or monthly flexible). You can request a full export of all your knowledge at any time — as JSON with all media, approved under the four-eyes principle. How do I compare Explicio with other vendors? + − With the same questions for each: where does the model compute, where does the answer come from, what applies when two versions conflict, how do you get out. Our checklist asks eight such questions and states Explicio's answer to each. [Checklist: eight questions for every knowledge platform](https://www.explicio.com/en/checklist/) 30 DAYS · NO LICENCE ## Bring in knowledge first. Then decide. Your 30-day trial only starts once your first company knowledge has been processed. Until then, no clock is running. [Try free for 30 days – request access](https://explicio.cloud/registrieren?weg=test) [Request a Box quote](https://www.explicio.com/en/contact/?anliegen=box) - **Term**: 30 days from the first knowledge - **Cost**: €0 - **Renewal**: none, never automatic - **Cloud plans**: billed monthly - **Export**: on request at any time — JSON and media