FOR WORKS COUNCILS AND DATA PROTECTION

What Explicio does not evaluate.

Explicio is a tool for knowledge, not for control. This page is written for the people who have to check that.

To pass on to the works council, data protection and project management.

Explicio does not evaluate individuals: there are no rankings, no assessments and usage figures only as totals per role. Because Explicio is nevertheless a technical system, its introduction in Germany remains subject to co-determination under section 87(1)(6) of the Works Constitution Act; this page lists what an agreement should cover.

What is loggedChecklist for providers
WHAT IS EVALUATED

What Explicio has — and what it doesn't.

What there is not
  • no ranking of people — anywhere
  • no assessment of performance, aptitude or behaviour
  • no usage statistics per person
  • no analysis of moods or emotions
  • no matching of faces or voices to people
What there is
  • usage figures as totals per role — for billing and administration
  • provenance on every statement: who contributed what and when
  • an administration log of the tenant's settings
  • technical logs per answer for quality assurance

Provenance on a statement is evidence, not an assessment: it is shown, never counted or sorted.

LOGS

What is recorded — and for how long.

Security and accessSign-ins and access to protect the platform; secrets are removed beforehand.7 days
Per answerModel used, instruction version, route taken and knowledge pieces used — for quality assurance.6 months
Remote maintenanceRecording of an approved remote session and a note of who approved it and when.Recording 90 days, note 24 months
AdministrationSettings and approvals in the tenant — who changed which setting when.Lifetime of the tenant plus statutory retention periods
CO-DETERMINATION

What a works agreement should cover.

Under German law Explicio is a technical system within the meaning of section 87(1) no. 6 of the Works Constitution Act — its introduction is subject to co-determination even without evaluating individuals. The agreement stays short because a lot is already ruled out.

PurposeCollecting, linking and finding knowledge — explicitly no monitoring of performance or behaviour.
Channels and contentWhich channels are connected and which content may be contributed.
Roles and rightsWho sees what — and accounts that cannot read company knowledge, for example for external staff.
ProvenanceThat provenance on statements is shown but never counted or sorted.
RetentionHow long originals such as voice messages and videos are kept.
OversightThe works council's access to roles, settings and logs.
FREQUENT QUESTIONS

What works councils want to know.

Can the employer see who asks how many questions?

No. Usage figures exist only as totals per role; Explicio offers no evaluation per person.

What happens to what I tell the assistant?

It becomes knowledge of the business — with your name as provenance, so others can check the source. If you decline a follow-up question, Explicio remembers that and does not ask again.

Can the AI make decisions about people?

No. Explicio makes no decisions about people and triggers no HR measures; every action with an effect stays with people.

Where is the data?

In the EU cloud on hardware we operate, or on the Explicio Box on your own premises; for tenants in the EU the region is never left.

SUPPORT

We support the rollout — including the conversation with the works council.

Explicio Campus describes the system for your agreement: which data, which roles, which retention periods.

Explicio CampusRequest a quote
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